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How to Scan to Email on WFU Student or Administrative Printer

Modified on: Thu, Mar 20 2025 1:59 PM

  • Log into the printer.
    • Tap the "Tap ID Here" label using your Deacon OneCard to log in.
      OR
    • Press the Home button on the printer.
    • Then tap Email on the touchscreen.
    • Enter your WFU username and press Next.
    • Enter your WFU password and press Next.
  • Load your original documents:
    • Use the document feeder for multiple or single pages:
      • Before you send any pages through the document feeder, ensure no staples or paper clips are attached.
      • Place all pages face-up in the document feeder (all pages must be the same size).
      • Adjust the paper guides so they fit against the originals.
      • The confirmation indicator illuminates when you load the originals correctly
    • Use the document glass for single pages or paper that cannot be fed using the document feeder:    
      • Lift the top of the printer.
      • Place the first page of the document face down, in the top left corner of the document glass.
  • Add/change the recipient if necessary. The scanned document will be sent to your WFU email address by default. 
  • Adjust the available scan options as needed.
    • Indicate the output color you desire: auto-detect, grayscale, or color.
    • Indicate if the original document is 1-sided or 2-sided.
  • Press the Start button. The printer scans the pages and sends the document when all pages have been scanned.
  • When finished, tap your name in the top left and then tap the Logout button.
    Your document will be sent to the email address you indicated as a PDF attachment.


Important Notes: 

  • Scanning and emailing documents is a free service.
  • The student printers in Farrell Hall are located in 343, 244, and A02 outside the IT Department.
  • The student printers in Charlotte Center are located in the student work area.


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